Ogeechee Technical College

I. Mission and System Of Governance  |  II. Administration  |  III. Human Resources
IV. Academic Administration  |  V. Student Affairs


TCSG POLICIES & PROCEDURES


INTRODUCTION

Policy - Development, Approval and Review of TCSG Policies and Procedures (TCSG)

Procedure - Development, Approval, and Review of TCSG Policies and Procedures (TCSG)
OTC Procedure - Development, Approval and Review of Local Procedures

State Board Policy Format (TCSG)

TCSG Procedure Format (TCSG)

OTC Local Procedure Format

Procedure - HEOA P2P Unauthorized File Sharing Prevention Compliance (TCSG)

General Provisions (TCSG)


 I. MISSION AND SYSTEM OF GOVERNANCE

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A. Mission Statement (TCSG)

OTC Mission Statement Procedure
OTC Mission Statement Process Exhibit
OTC Vision Statement Procedure

B. Statement of Equal Opportunity (TCSG)

C. State Board  

1. Responsibilities and Authority (TCSG)

a. Bylaws (TCSG)

b. Compensation and Expenses (TCSG)

c. Ethical Responsibilities (TCSG)

d. Revision to State Board Procedure for Approving Technical College
    Local Board Members (TCSG)

2. President Emeriti (TCSG)

3. Building Naming (TCSG)

OTC Naming of Buildings Procedure

D. Local Board of Directors 

1. Responsibilities and Authority (TCSG)

OTC Local Board Responsibilities and Authority Procedure

a. Bylaws (TCSG)

OTC Local Board Bylaws Procedure

b. Compensation and Expenses (TCSG)

2. Local Board Member Emeritus (TCSG)

OTC Local Board Member Emeritus Procedure

E. Office of the Commissioner  

1. Commissioner Responsibilities and Authority (TCSG)

2. Agency Strategic Planning (TCSG)

3. Technical College Accreditation (TCSG)

4. Substantive Change Reporting (TCSG)

OTC Substantive Change Reporting Procedure

F. Technical Colleges  

1. Employment of Presidents (TCSG)

a. Appointment of Presidents (TCSG)

2. Responsibilities and Authority of Technical College Presidents (TCSG)

3. Strategic Planning (TCSG)

a. Procedure: TCSG College Strategic Planning (TCSG)

 

II. ADMINISTRATION

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       A. Fiscal Management

Financial Overview (TCSG)

1. Budget  

a. Annual Budget Requests and Operating Budgets (TCSG)

b. Transfer of Funds Among Technical Colleges (TCSG)

2. Accounting  

a. Accounting System (TCSG)

b. Contract Management (TCSG)

c. Payroll System (TCSG)

d. Enterprise Funds (TCSG)

e. Audits (TCSG)

1. State Board Audit Resolution Procedure (TCSG)

f. Funds Management  

i. Bank Accounts (TCSG)

ii. Petty Cash Funds (TCSG)

iii. Georgia Sales and Use Tax (TCSG)

iv. Cooperative Nonprofit Organizations (TCSG)

OTC Cooperative Nonprofit Organizations Procedure

OTC Foundation Procedure

v. Instructional Live Work Projects (TCSG)

g. Personal Checks (TCSG)

h. Indirect Cost Rate (TCSG)

i. Corporate Charge Cards (TCSG)

B. Purchasing (TCSG)

OTC Business Office Procedures & Internal Controls
OTC Purchasing Card Policies and Procedures Manual

OTC Purchasing Procedure

C. Operational Policies  

1. Maintenance (TCSG)

OTC Food and Drink Procedure
OTC Litter Procedure

2. Use of Vehicles (TCSG)

OTC Use of College Vehicles Procedure
OTC Traffic and Parking Procedure

3. Use of Campus Facilities (TCSG)

OTC Use of Campus Facilities Procedure
OTC Request for Facilities Rental Exhibit
OTC Facilities Rental Agreement Exhibit
OTC Facilities Rental Agreement (For Use With Alcohol) Exhibit
OTC Facility Rental Fee Schedule Exhibit
OTC Request to Waive Fee for Facility Rental Exhibit
OTC Solicitation Procedure
OTC Advertising and Distribution of Materials by Non-College Entities Procedure

OTC Electronic Message Board Usage Procedure

4. Acceptable Computer and Internet Use (TCSG)

OTC Acceptable Computer and Internet Use Procedure
OTC Email Use Procedure

OTC Laptop Computer Use Procedure
OTC Privacy Notice to Computer Users Procedure

OTC Remote Access Procedure

OTC Web Design Procedure

5. Use of Telecommunications Equipment (TCSG)

OTC Controlling Usage of Telecommunications Equipment Procedure

6. Alcohol on Campus (TCSG)

OTC Alcohol on Campus Procedure
OTC Request for Facilities Rental Exhibit
OTC Facilities Rental Agreement (For Use With Alcohol) Exhibit

7. Tobacco Use (TCSG)

OTC Tobacco Use Procedure

8. Records Management (TCSG)

9. Inventory Management (TCSG)

10. Firearms, Weapons, and Explosives (TCSG)

11. Severe Inclement Weather (TCSG)

OTC Severe Inclement Weather Procedure

12. Real Property Acquisitions and Leases (TCSG)

13. Business Email Archiving, Retention and Investigation Procedure (TCSG)

14. Open Records Act (TCSG)

15. Environmental Protection (TCSG)

16. OTC Visitors Procedure

17. OTC Authorized Uses of Equipment and Supplies Procedure

18.

19.
20. OTC Loss of Property

21. OTC Employee Dress Code Procedure


D. Emergency Preparedness, Health, Safety and Security (TCSG)

1. TCSG Emergency Operations Plan (TCSG)

OTC Employee Access to Facilities Procedure

2. TCSG Business Continuity Plan (TCSG)

3. TCSG Exposure Control Plan (TCSG)

4. TCSG Hazard Communication Program and Hazardous Chemical Inventory (TCSG)

5. TCSG Security (TCSG)

E. Intellectual Property (TCSG)

Procedure: Patentable or Copyrightable Materials (TCSG)

OTC Intellectual Property Procedure

F. Identity Theft Prevention (TCSG)

G. Public Complaint

OTC Public Complaint Procedure
OTC General Public Complaint Form

 

III. HUMAN RESOURCES

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A. Statement of Equal Opportunity

1. Unlawful Harassment Procedure (TCSG)

B. Recruiting and Hiring (TCSG)

OTC Recruiting and Hiring Procedure
OTC Interviewing and Hiring Full-Time Faculty & Staff Guidelines
OTC Interviewing and Hiring Part-Time Staff Guidelines
OTC Interviewing and Hiring Adjunct Faculty Guidelines

1. Verifying Employment Eligibility (TCSG)

2. Medical and Physical Examination Program (TCSG)

C. Job Descriptions (TCSG)

D. Categories of Employment (TCSG)

E. Verification of Employment (TCSG)

F. Employment Contracts (TCSG)

G. Performance Management (TCSG)

OTC Performance Management Procedure

H. Promotions (TCSG)

I. Procedure: Adverse Employment Actions (TCSG)

J. Reduction in Force (TCSG)

K. Employment of Relatives (TCSG)

L. Ethics and Standards of Conduct for Employees (TCSG)

1. Ethical Responsibilities of Employees (TCSG)

2. Consensual Relationships (TCSG)

3. Procedure: Gifts, Honoraria and Expenses (TCSG)

4. Procedure: Standards of Business Conduct (TCSG)

5. Political Activity (TCSG)

6. Other Employment Procedure (TCSG)

7. Children in the Workplace (TCSG)

M. Employee Complaint Resolution Policy (TCSG)

1. Employee Complaint Resolution Procedure (TCSG)

N. Personnel Files (TCSG)

O. Drug-Free Workplace (TCSG)

1. Drug and Alcohol Testing Procedure (TCSG)

P. Defense and Indemnification (TCSG)

Q. Official Business Hours and Work Schedules (TCSG)

1. Procedure: Official Business Hours and Work Schedules (TCSG)

2. Procedure: Work Away (TCSG)

R. Instructional Staff Work Assignments (TCSG)

1. Procedure: Instructional Staff Work Assignments (TCSG)

OTC Faculty Workload Procedure

S. Travel (TCSG)

T. Positive Discipline (TCSG)

1. Procedure: Positive Discipline (TCSG)

U. Compensation and Related Benefits  

1. Payroll Deductions (TCSG)

2. Direct Deposit of Pay (TCSG)

3. Working Hours, Overtime and Compensatory Time (TCSG)

a. Procedure: Working Hours, Overtime, and Compensatory Time (TCSG)

4. Flexible Benefits Programs (TCSG)

5. Retirement (TCSG)

6. Leave (TCSG)

7. FMLA (TCSG)

8. Staff Development (TCSG)

OTC Staff Development Procedure

9. Holidays (TCSG)

a. Procedure: Holidays (TCSG)

OTC Official Holidays Procedure

10. Workers' Compensation and Return to Work (TCSG)

a. Procedure: Workers' Compensation and Return to Work (TCSG)

11. Tuition Remission and Reimbursement for Approved Staff Development (TCSG)

12. Reserved

13. PROCEDURE: Reasonable Accommodations in Employment (TCSG)

V. Reserved

W. Background Investigations (TCSG)

1. Procedure: Background Investigations (TCSG)

X. Workplace Violence (TCSG)

OTC Workplace Violence Procedure

Y. Driver Qualification Procedure (TCSG)

Z. Employee Assistance Program (TCSG)

AA. Volunteer Services

OTC Volunteer Services Procedure
OTC Volunteer Acknowledgement of Confidentiality of Records Exhibit
OTC Volunteer Services Form Exhibit
OTC Volunteer Services Position Description Form Exhibit

 

IV. ACADEMIC ADMINISTRATION

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A. Mission Statement

B. Statement of Equal Opportunity 

C. Academic Freedom (TCSG)

OTC Academic Freedom Procedure

D. Institutional, General Program and Program Specific Standards (TCSG)

1. Procedure: Business Affiliation Agreements (TCSG)

OTC Class Schedules Procedure

OTC Credit Hour Procedure

OTC Work Ethics in the Curriculum Procedure

E. Technical Advisory Committees (TCSG)

OTC Advisory Committees Procedure

F. Service Delivery Areas (TCSG)

G. Technical College Calendars (TCSG)

OTC College Calendar Procedure

H. Structure of Associate Degree, Diploma, and Technical Certificate
of Credit Programs (TCSG)

1. Procedure: Structure of Associate Degree, Diploma, and Technical Certificate
of Credit Programs
(TCSG)

I. Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates (TCSG)

J. Articulation and Transfer (TCSG)

1. Procedure: Articulation and Transfer (TCSG)

OTC Advanced Placement Procedure

K. Cooperative Programs With Regents' Institutions (TCSG)

L. College Campuses (TCSG)

M. Instructional Live Work Projects (TCSG)

1. OTC Business Office Procedures for Live Work Projects

2. Program Procedures for Live Work Projects

OTC Automotive Technology Live Work Projects Procedure
OTC Cosmetology/Esthetician Live Work Projects Procedure
OTC Electrical Systems Technology Live Work Projects Procedure

OTC Hospitality Live Work Projects Procedure
OTC Opticianry Live Work Projects Procedure

N. Non-Credit Instruction (TCSG)

OTC Non-Credit Instruction Training Services Procedure

O. Quick Start (TCSG)

P. Programs for Adult Literacy (TCSG)

Q. General Education Development (GED) Testing and Diplomas (TCSG)

R. Program Approval and Termination (TCSG)

S. Library Materials Selection

OTC Library Materials Selection Procedure

U. Faculty Role in Governance

OTC Faculty Role in Governance Procedure

V. Distance Education

OTC Distance Education Student Privacy Procedure

 

V. STUDENT AFFAIRS

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A.Statement of Equal Opportunity

1. Procedure: Unlawful Harassment and Discrimination of Students (TCSG)

B. Admissions and Assessment (TCSG)

1. Admissions Requirements (TCSG)

OTC Learning Support Procedure
OTC Admission Status Update Form Exhibit
OTC Referral Form Exhibit

2. Assessment (TCSG)

OTC Student Assessment Procedure

3. Residency (TCSG)

a. Residency - Procedure (TCSG)

C. Student Handbooks (TCSG)

1. Procedure: Summary of Student Notification Requirements (TCSG)

D. Model Student Conduct Codes

OTC Student Dress Code Procedure
1. Student Disciplinary Procedure (TCSG)
2. Model Student Conduct Codes (TCSG)

E. Drug-Free Schools and Communities Act (TCSG)

F. Satisfactory Academic Progress (TCSG)

OTC Satisfactory Academic Progress Requirements for Financial Aid Procedure
OTC Repetition of Courses for Competitive Admission Programs Procedure

1. Attendance

OTC Attendance Procedure

G. Student Grade Point Average (TCSG)

OTC Grading System Procedure
OTC Readmission to Competitive Admission Programs Procedure

1.  Procedure: Student Grade Point Average (TCSG)

H. Academic Standards, Evaluations, and Appeals (TCSG)

OTC Academic Standards, Evaluations, and Appeals Procedure

I. Field Trips (TCSG)

1.  Field Trips (TCSG)

OTC Field Trips Procedure
OTC Assumption of Risk, Code of Conduct, Release of Liability, Limited Medical Authorization, and Conditions of Participation Form Exhibit

OTC Field Trip Notification Form Exhibit
OTC Field Trip Request Form Exhibit

J. Student Records (TCSG)

K. Student Tuition and Fees (TCSG)

1.  Student Tuition and Fees Procedure (TCSG)

OTC Student Tuition and Fees Procedure
OTC Collection Procedure

OTC Books and Supplies Procedure

OTC Uniforms Procedure
OTC Proctoring Procedure

L. National Emergencies (TCSG)

M. Student Accident Insurance (TCSG)

N. Student Organizations and Activities (TCSG)

OTC Fundraising Request Procedure
OTC Request to Hold Fundraising Event Form Exhibit

O. Student Activity Fund (TCSG)

P. Student Grievance Procedures (TCSG)

1. Academic Appeals (TCSG)

Q. Student Housing (TCSG)  Not Applicable for Ogeechee Technical College

1. Residence Hall Room Entry and Search Policy (TCSG)

R. TCSG Student Records Retention Schedule (TCSG)

S. Student Athletics (TCSG)

1. Procedure: Student Athletics (TCSG)

 
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