Ogeechee Technical College

I. Mission and System Of Governance  |  II. Administration  |  III. Human Resources
IV. Academic Administration  |  V. Student Affairs




Policy - Development, Approval and Review of TCSG Policies and Procedures (TCSG)
OTC Policy - Development, Approval and Review of Local Policies and Procedures

Procedure - Development, Approval, and Review of TCSG Policies and Procedures (TCSG)
OTC Procedure - Development, Approval and Review of Local Policies and Procedures


State Board Policy Format (TCSG)
OTC Local Policy Format

TCSG Procedure Format (TCSG)
OTC Local Procedure Format

Procedure - HEOA P2P Unauthorized File Sharing Prevention Compliance (TCSG)

General Provisions (TCSG)


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A. Mission Statement

OTC Mission Statement Policy
OTC Mission Statement Procedure
OTC Mission Statement Process Exhibit
OTC Vision Statement Policy
OTC Vision Statement Procedure

B. Statement of Equal Opportunity (TCSG)

C. State Board  

1. Responsibilities and Authority (TCSG)

a. Bylaws (TCSG)

b. Compensation and Expenses (TCSG)

c. Ethical Responsibilities (TCSG)

d. Revision to State Board Procedure for Approving Technical College
    Local Board Members (TCSG)

2. President Emeriti (TCSG)

3. OTC Naming of Buildings Policy

D. Local Board of Directors 

1. Responsibilities and Authority

OTC Local Board Responsibilities and Authority Policy

a. Bylaws

OTC Local Board Bylaws Policy

b. Compensation and Expenses (TCSG)

2. Local Board Member Emeritus

OTC Local Board Member Emeritus Procedure

E. Office of the Commissioner  

1. Commissioner Responsibilities and Authority (TCSG)

2. Agency Strategic Planning (TCSG)

3. Technical College Accreditation (TCSG)

a. COE Substantive Change Notification

OTC COE Substantive Change Notification Policy
OTC COE Substantive Change Notification Procedure

b. SACSCOC Substantive Change Notification

OTC SACSCOC Substantive Change Policy
OTC SACSCOC Substantive Change Procedure

F. Technical Colleges  

1. Employment of Presidents (TCSG)

a. Appointment of Presidents (TCSG)

2. Responsibilities and Authority of Technical College Presidents (TCSG)

3. Strategic Planning (TCSG)



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       A. Fiscal Management

Financial Overview (TCSG)

1. Budget  

a. Annual Budget Requests and Operating Budgets (TCSG)

b. Transfer of Funds Among Technical Colleges (TCSG)

2. Accounting  

a. Accounting System (TCSG)

b. Contract Management (TCSG)

c. Payroll System (TCSG)

d. Enterprise Funds (TCSG)

e. Audits (TCSG)

1. State Board Audit Resolution Procedure (TCSG)

f. Funds Management  

i. Bank Accounts (TCSG)

ii. Petty Cash Funds (TCSG)

iii. Georgia Sales and Use Tax (TCSG)

iv. Cooperative Nonprofit Organizations

OTC Cooperative Nonprofit Organizations Policy

OTC Foundation Procedure

v. Instructional Live Work Projects (TCSG)

g. Personal Checks Policy (TCSG)

h. Indirect Cost Rate (TCSG)

i. Corporate Charge Cards (TCSG)

B. Purchasing

OTC Business Office Procedures & Internal Controls
OTC Purchasing Card Policies and Procedures Manual

OTC Purchasing Policy

OTC Purchasing Procedure

C. Operational Policies  

1. Maintenance

OTC Food and Drink Policy
OTC Litter Policy

2. Use of Vehicles

OTC Use of College Vehicles Procedure
OTC Traffic and Parking Procedure

3. Use of Campus Facilities

OTC Use of Campus Facilities Policy
OTC Use of Campus Facilities Procedure

OTC Solicitation Policy

OTC Advertising and Distribution of Materials by Non-College Entities Policy

OTC Electronic Message Board Usage Policy

OTC Electronic Message Board Usage Procedure

OTC Facilities Utilization Agreement Exhibit

OTC Facility Utilization Fee Schedule Exhibit

OTC Request for Facilities Utilization Exhibit

4. Acceptable Computer and Internet Use

OTC Acceptable Computer and Internet Use Policy
OTC Email Use Policy

OTC Laptop Computer Use Policy

OTC Laptop Computer Use Procedure

OTC Privacy Notice Policy

OTC Remote Access Policy

OTC Web Design Policy

5. Use of Telecommunications Equipment

OTC Controlling Usage of Telecommunications Equipment Policy

6. Alcohol on Campus

OTC Alcohol on Campus Policy
OTC Alcohol on Campus Procedure

OTC Request to Serve Alcoholic Beverages Exhibit

7. Tobacco Use

OTC Tobacco Use Policy

8. Records Management (TCSG)

9. Inventory Management (TCSG)

10. Firearms, Weapons, and Explosives (TCSG)

11. Severe Inclement Weather

OTC Severe Inclement Weather Policy

12. Real Property Acquisitions and Leases (TCSG)

13. Business Email Archiving, Retention and Investigation Procedure (TCSG)

14. Dress Code

OTC Employee Dress Code Policy
OTC Employee Dress Code Procedure

15. Securing of Facilities

OTC Loss of Property

16. Visitors

OTC Visitors Procedure

17. OTC Authorized Uses of Equipment and Supplies Procedure

18. OTC Employee Group Meals Policy

19. Fundraising

OTC Fundraising Request Policy
OTC Fundraising Request  Procedure
OTC Request to Hold Fundraising Event Form Exhibit

20. Open Records Act (TCSG)

D. Risk Management  

1. Emergency Operations and Safety Plan (TCSG)

2. Campus Safety (TCSG)

a. Employee Access to Facilities

OTC Employee Access to Facilities Policy

b. Workplace Violence

OTC Workplace Violence Policy
OTC Workplace Violence Procedure

Workplace Violence Incident Form Exhibit

Workplace Violence Letter Exhibit

3. Environmental Compliance  

a. Occupational Exposure to Blood Borne Pathogens (TCSG)

b. Occupational Exposure to Air Borne Pathogens/Tuberculosis (TCSG)

c. Hazardous Materials (TCSG)

d. Environmental Protection (TCSG)

4. Children or Other Dependents at Work (TCSG)

E. Intellectual Property

1. Intellectual Property Policy

OTC Intellectual Property Policy
OTC Intellectual Property Procedure

F. Identity Theft Prevention (TCSG)

G. Public Complaint

OTC Public Complaint Policy
OTC Public Complaint Procedure
OTC General Public Complaint Form Exhibit



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A. Statement of Equal Opportunity

1. Unlawful Harassment Procedure (TCSG)


B. Recruiting and Hiring

OTC Recruiting and Hiring Policy
OTC Recruiting and Hiring Procedure
OTC Interviewing and Hiring Full-Time Faculty & Staff Guidelines
OTC Interviewing and Hiring Part-Time Staff Guidelines
OTC Interviewing and Hiring Adjunct Faculty Guidelines

1. Verifying Employment Eligibility (TCSG)

2. Medical and Physical Examination Program (TCSG)

C. Job Descriptions (TCSG)

D. Categories of Employment (TCSG)

E. Verification of Employment (TCSG)

F. Employment Contracts (TCSG)

G. Performance Management

OTC Performance Management Policy
OTC Performance Management Procedure

H. Promotions (TCSG)

I. Procedure: Adverse Employment Actions (TCSG)

J. Reduction in Force (TCSG)

K. Employment of Relatives (TCSG)

L. Ethical Responsibilities (TCSG)

1. Political Activity (TCSG)

2. Consensual Relationships (TCSG)

3. Procedure: Gifts, Honoraria and Expenses (TCSG)

4. Procedure: Standards of Business Conduct (TCSG)

M. Employee Complaint Resolution Policy  

1. Employee Complaint Resolution Procedure (TCSG)

N. Personnel Files (TCSG)

O. Drug-Free Workplace (TCSG)

1. Drug and Alcohol Testing Procedure (TCSG)

P. Defense and Indemnification (TCSG)

Q. Official Business Hours and Work Schedules (TCSG)

1. Procedure: Official Business Hours and Work Schedules (TCSG)

R. Instructional Staff Work Assignments

OTC Faculty Workload Policy
OTC Faculty Workload Procedure

S. Travel (TCSG)

T. Positive Discipline (TCSG)

1. Procedure: Positive Discipline (TCSG)

U. Compensation and Related Benefits  

1. Payroll Deductions (TCSG)

2. Direct Deposit of Pay (TCSG)

3. Working Hours, Overtime and Compensatory Time (TCSG)

a. Procedure: Working Hours, Overtime, and Compensatory Time (TCSG)

4. Flexible Benefits Programs (TCSG)

5. Retirement (TCSG)

6. Leave (TCSG)


8. Staff Development

OTC Staff Development Policy
OTC Staff Development Procedure

9. Holidays

OTC Official Holidays Policy

10. Workers' Compensation and Return to Work (TCSG)

a. Procedure: Workers' Compensation and Return to Work (TCSG)

11. Tuition Remission and Reimbursement for Approved Staff Development (TCSG)

12. PROCEDURE: Other Employment (TCSG)

13. PROCEDURE: Reasonable Accommodations in Employment (TCSG)

V. Ethical Responsibilities (TCSG)

W. Background Investigations (TCSG)

1. Procedure: Background Investigations (TCSG)

X. Workplace Violence (TCSG)

Y. Driver Qualification Procedure (TCSG)

Z. Employee Assistance Program (TCSG)

AA. Volunteer Services

OTC Volunteer Services Procedure
Volunteer Acknowledgement of Confidentiality of Records Exhibit
Volunteer Services Form Exhibit
Volunteer Services Position Description Form Exhibit



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A. Mission Statement

B. Statement of Equal Opportunity 

C. Academic Freedom

OTC Academic Freedom Policy
OTC Academic Freedom Procedure

D. Institutional, General Program and Program Specific Standards

OTC Class Schedules Policy
OTC Class Schedules Procedure

1. Credit Hour

OTC Credit Hour Policy
OTC Credit Hour Procedure

E. Technical Advisory Committees

OTC Advisory Committees Policy

F. Service Delivery Areas (TCSG)

G. Technical College Calendars

OTC Calendar Policy

H. Structure of Associate Degree, Diploma, and Technical Certificate
of Credit Programs (TCSG)

I. Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates (TCSG)

J. Articulation and Transfer

OTC Advanced Placement Policy

K. Cooperative Programs With Regents' Institutions (TCSG)

L. College Campuses (TCSG)

M. Instructional Live Work Projects

OTC Live Work Projects Policy

1. OTC Business Office Procedures for Live Work Projects

2. Program Procedures for Live Work Projects

OTC Automotive Technology Live Work Projects Procedure
OTC Cosmetology/Esthetician Live Work Projects Procedure
OTC Electrical Systems Technology Live Work Projects Procedure

OTC Funeral Service Education Live Work Projects Procedure

OTC Hospitality Live Work Projects Procedure

OTC Opticianry Live Work Projects Procedure

N. Non-Credit Instruction

OTC Non-Credit Instruction Training Services Policy

O. Quick Start (TCSG)

P. Programs for Adult Literacy (TCSG)

Q. General Education Development (GED) Testing and Diplomas (TCSG)

R. Program Approval and Termination

S. Library Materials Selection

OTC Library Materials Selection Policy
OTC Library Materials Selection Procedure

T. Work Ethics

OTC Work Ethics in the Curriculum Policy
OTC Work Ethics in the Curriculum Procedure

U. Faculty Role in Governance

OTC Faculty Role in Governance Policy
OTC Faculty Role in Governance Procedure

V. Distance Education

OTC Distance Education Student Privacy Policy
OTC Distance Education Student Privacy Procedure



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A.Statement of Equal Opportunity

1. Procedure: Unlawful Harassment and Discrimination of Students (TCSG)

B. Admissions and Assessment

1. Admissions Requirements (TCSG)

OTC Learning Support Policy
OTC Learning Support Procedure
OTC Admission Status Update Form Exhibit
OTC Referral Form Exhibit

2. Assessment (TCSG)

OTC Student Assessment Policy
OTC Student Assessment Procedure

3. Residency (TCSG)

a. Residency - Procedure (TCSG)

C. Student Handbooks (TCSG)

1. Procedure: Summary of Student Notification Requirements(TCSG)

D. Model Student Conduct Codes (TCSG)

OTC Student Dress Code Policy
1. Student Disciplinary Procedure (TCSG)
2. Model Student Conduct Codes (TCSG)

E. Drug-Free Schools and Communities Act (TCSG)

F. Satisfactory Academic Progress

OTC Satisfactory Academic Progress Requirements for Financial Aid Policy
OTC Repetition of Courses for Competitive Admission Programs Policy

1. Attendance

OTC Attendance Policy
OTC Attendance Procedure

2. Withdrawal

OTC Withdrawal Policy

G. Student Grade Point Average

OTC Grading System Procedure
OTC Readmission to Competitive Admission Programs Policy

1.  Procedure: Student Grade Point Average(TCSG)

H. Academic Standards, Evaluations, and Appeals

OTC Academic Standards, Evaluations, and Appeals Policy

I. Field Trips

OTC Field Trips Policy
OTC Field Trips Procedure

OTC Assumption of Risk, Code of Conduct, Release of Liability, Limited Medical Authorization, and Conditions of Participation Form Exhibit

OTC Field Trip Notification Form Exhibit
OTC Field Trip Request Form Exhibit

J. Student Records (TCSG)

K. OTC Student Tuition and Fees Policy

OTC Collection Policy
OTC Collection Procedure

OTC Books and Supplies Procedure

OTC Uniforms Policy

OTC Uniforms Procedure

OTC Proctoring Policy

OTC Proctoring Procedure

1.  Student Tuition and Fees Procedure (TCSG)

L. National Emergencies (TCSG)

M. Student Accident Insurance (TCSG)

N. Student Organizations and Activities(TCSG)

O. Student Activity Fund(TCSG)

P. Student Grievance Procedures(TCSG)

1. Academic Appeals (TCSG)

Q. Student Housing (TCSG)  Not Applicable for Ogeechee Technical College

1. Residence Hall Room Entry and Search Policy (TCSG)

R. TCSG Student Records Retention Schedule (TCSG)

S. Student Athletics (TCSG)

1. Procedure: Student Athletics (TCSG)