Federal Reporting Requirements for HEERF Funds
Ogeechee Technical College
  • Ogeechee Technical College (OTC) signed and returned the Recipient’s Funding Certification and Agreement Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act on April 22, 2020. OTC intends to use the funds to provide the mandated amount of at least 50% of the emergency financial aid grants to students.
  • OTC has received $811,177 from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.
  • As of 05/19/2020, OTC has disbursed $403,015 to students under Section 18004(a)(1) of the CARES Act.
  • OTC has identified 968 students who meet the criteria to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
  • As of 05/19/2020, OTC has disbursed 968 emergency grants to students under Section 18004(a)(1) of the CARES Act.
  • Students who were enrolled spring semester as of March 13th, met eligibility requirements, and were not enrolled exclusively online were selected to receive a $400 emergency grant. To determine how much grant money each student would receive, Ogeechee Technical College based distribution on the price of technology required for most students to transition to wholly online courses, more specifically an entry level laptop.
  • To ensure students were aware of the emergency grant, and to be as transparent as possible, the information was provided on OTC’s Transition Hub website and the following email was provided to students on 05/05/2020.

The CARES Act: Higher Education Emergency Relief Fund (HEERF) provides funding to institutions to provide emergency financial aid grants to eligible students whose lives have been disrupted, many of whom are facing financial challenges and struggling to make ends meet. Based on guidance from the Department of Education (ED) and to impact as many students as possible, the College’s plan distributes HEERF funds through a financial aid grant to eligible students equally no matter the number of hours they are enrolled in. The College based the initial distribution on the price of technology required for most students to transition to wholly online courses, more specifically an entry level laptop. Students can use funds to cover expenses such as food, housing, course materials, technology, health care, and childcare.

The College will distribute a financial aid grant of $400 to each eligible student enrolled for Spring Semester 2020. The financial aid grant will be applied to a student’s account and issued as a refund as students are verified as eligible. The grant will be awarded automatically and a request will not have to be made. For more information about refund distribution options, please visit our Refund Information website. Students can view their account through Banner Web and see if they have been awarded a grant.

Eligible students as outlined in the Higher Education Act include:

  • Students enrolled after March 13, 2020 in at least one (1) credit hour for a Title IV eligible program that leads to a certificate, diploma, or degree.
    • Title IV eligible programs are listed HERE and are indicated with an asterisk (*).
  • Student has submitted and the College has received an approved FAFSA for the 19/20 award year and has no outstanding verification requests.
    • If a student has not submitted a FAFSA for the 19/20 award year, it is not too late. Visit fafsa.gov to submit a Free Application for Federal Student Aid today.
  • Student has met all admission requirements including: Obtaining a HS diploma, GED, or equivalency.
  • A student’s Spring Semester Satisfactory Academic Progress (SAP) is under an eligible status (Good Standing, Warning, or an approved SAP appeal).

Students who are not eligible for the HEERF Grant include: 

  • Dual Enrolled (High School) Students 
  • Foreign Students 
  • Deferred Action for Childhood Arrivals (DACA) Students 
  • Transient Students 
  • Students who have defaulted student loans, over-payments, or other eligibility restrictions 
  • Students enrolled only in part-of-term that ended prior to March 13, 2020 
  • Students enrolled exclusively in online courses for Spring Semester 2020 

Distributions will begin once the College receives the funding from the Department of Education and student eligibility is verified by the College’s Financial Aid Department. Please note, eligibility may change based on guidance from the Department of Education.  

Additional Emergency Assistance Financial Aid Grants Available

If a student has a need for additional funds (in addition to the $400 Financial Aid Grant), he/she can submit a request through the Emergency Assistance Application Process. Funds not initially distributed will be available for eligible students based on an Emergency Assistance Application, documentation, and available funds. Emergency assistance funds are not guaranteed. Emergency Assistance can be a need for monetary assistance, technology items, and/or textbook/course items. Any student enrolled during Spring Semester 2020 who meets the eligibility requirements previously listed may apply. Once an application and appropriate documentation is submitted, students will be notified through their student email account of a decision.

Steps to apply for Emergency Assistance 

  1. Students can apply for Emergency Assistance by completing the Emergency Assistance/Lending Library application. Be as detailed as possible.
  2. The application will be reviewed by the Office of the Assistant Vice President for Student Affairs.
  3. Within 1-2 business days, the Office of the Assistant Vice President for Student Affairs will email the applicant with a decision on the Emergency Assistance application or a request for additional information.
  4. If approved, the monetary assistance, technology item, or textbook/course item will be provided to the applicant as soon as possible.

If you have questions about your HEERF distribution or eligibility, contact the Financial Aid Department via email at fa@ogeecheetech.edu or call 912.681.5500. You can also chat live with an advisor at www.ogeecheetech.edu.

Frequently asked questions about the Higher Education Emergency Relief Fund are available on the Transition Hub website.