Policies & Procedures
Section I. Introduction | Section 2. Mission and System of Governance | Section 3. Administration
Section 4. Human Resources | Section 5. Academic Affairs | Section 6. Student Affairs | Section 7. Public Safety
STATE BOARD POLICIES & TCSG PROCEDURES
Ogeechee Technical College adheres to the policies, procedures, and guidelines developed by the State Board of the Technical College System of Georgia (SBTCSG). Ogeechee Tech develops procedures to ensure specific methods are employed to express State Board policies and procedures in day-to-day operations.
1.1. Development, Approval, and Review of TCSG Policies and Procedures
1.1. Policy - Development, Approval, and Review of TCSG Policies and Procedures (TCSG)
1.1p. Procedure - Development, Approval, and Review of TCSG Policies and Procedures (TCSG)
OTC Procedure - Development, Approval and Review of Local Procedures
OTC Attachment - Local Procedure Format
2.1. State Board Governance
2.1.1. Policy - Statement of Equal Opportunity (TCSG)
2.1.1p. Procedure - Statement of Equal Opportunity (TCSG)
OTC Statement of Equal Opportunity
2.1.2. Policy - Mission Statement (TCSG)
OTC Procedure - Mission Statement
OTC Attachment - Mission Statement Process
OTC Procedure - Vision Statement
2.1.3. Policy - Responsibilities and Authority (TCSG)
2.1.4. Policy - Bylaws (TCSG)
2.1.5. Policy - Compensation and Expenses (TCSG)
2.1.6. Policy - Ethical Responsibilities (TCSG)
2.1.7. Policy - President Emeritus (TCSG)
2.1.7p. Procedure - President Emeritus Designation (TCSG)
2.1.8. Policy - The Naming of College Buildings, Grounds, or Programs (TCSG)
2.1.8p. Procedure - The Naming of College Buildings, Grounds, or Programs (TCSG)
OTC Procedure - Naming of College Buildings, Grounds or Programs
2.2. Office of the Commissioner
2.2.1. Policy - Commissioner Responsibilities and Authority (TCSG)
2.2.2. Policy - Agency Strategic Planning (TCSG)
2.3. Technical Colleges
2.3.1. Policy - Employment of Presidents (TCSG)
2.3.1p. Procedure - Employment of Presidents (TCSG)
2.3.2. Policy - Responsibilities and Authority of Technical College Presidents (TCSG)
2.3.2p. Procedure - Responsibilities and Authority of Technical College Presidents (TCSG)
OTC Procedure - Public Complaint
OTC Attachment - General Public Complaint Form
2.3.3. Policy - Technical College Strategic Planning (TCSG)
2.3.3p. Procedure - TCSG College Strategic Planning (TCSG)
2.3.4. Policy - Technical College Accreditation (TCSG)
2.3.5 Policy - Technical College Substantive Change Reporting (TCSG)
OTC Procedure - Substantive Change Reporting
2.3.6 Policy - Accreditation Reporting Standards (TCSG)
OTC Procedure - Accreditation Reporting Standards
2.4. Local Board
2.4.1. Policy - Local Board Responsibilities and Authority (TCSG)
2.4.1.a1. Attachment - Local Board Bylaws (TCSG)
OTC Procedure - Local Board Responsibilities and Authority
OTC Procedure - Local Board Bylaws
2.4.3p. Procedure - Compensation and Expenses (TCSG)
2.4.4p. Procedure - Local Board Member Emeritus (TCSG)
OTC Procedure - Local Board Member Emeritus
2.4.5p. Procedure - Approving Technical College Local Board Members (TCSG)
3.1. Budget and Accounting
3.1.1. Policy - Financial Overview (TCSG)
3.1.2. Policy - Annual Budget Requests and Operating Budgets (TCSG)
3.1.3. Policy - Transfer of Funds Among Technical Colleges (TCSG)
3.1.4. Policy - Accounting System (TCSG)
3.1.5. Policy - Contract Management (TCSG)
3.1.6. Policy - Payroll System (TCSG)
3.1.7. Policy - Enterprise Funds (TCSG)
3.1.8. Policy - State Board Audit Resolution Process (TCSG)
3.1.8p. Procedure - State Board Audit Resolution Process (TCSG)
3.1.9. Policy - Bank Accounts (TCSG)
3.1.10. Policy - Petty Cash Funds (TCSG)
3.1.11. Policy - Georgia Sales and Use Tax (TCSG)
3.1.12. Policy - Cooperative Nonprofit Organizations (TCSG)
OTC Procedure - Cooperative Nonprofit Organizations
3.1.13. Policy - Debt Collection Contract for Collection of College's Unpaid Accounts (TCSG)
3.1.13p. Procedure - Debt Collection Contract for Collection of College's Unpaid Accounts (TCSG)
3.1.14. Policy - Indirect Cost Rate (TCSG)
3.1.16. Policy - Purchasing (TCSG)
3.1.16p1. Procedure - Purchasing Bond Funded Goods & Services (TCSG)
3.1.16p2. Procedure - Purchasing Non-Bond Funded Goods & Services (TCSG)
Business Office Procedures & Internal Controls
Purchasing Card Policies & Procedures Manual
3.2. Copyrights, Intellectual Property Protection
3.2.1. Policy - Intellectual Property (TCSG)
OTC Procedure - Intellectual Property
3.2.2p. Procedure - Development of Patentable Devices (TCSG)
3.3. Operations
3.3.1. Policy - DOAS Motor Pool (TCSG)
3.3.1p. Procedure - DOAS Motor Pool (TCSG)
OTC Procedure - Use of College Vehicles
OTC Procedure - Traffic and Parking
3.3.2. Policy - Use of Alcoholic Beverages on Campus (TCSG)
3.3.2p. Procedure - Use of Alcoholic Beverages on Campus (TCSG)
OTC Procedure - Alcohol on Campus
3.3.3. Policy - Tobacco Use (TCSG)
3.3.4. Policy - Records Management >(TCSG)
3.3.5. Policy - Inventory Management (TCSG)
OTC Procedure - Authorized Uses of Equipment and Supplies
3.3.6. Policy - Firearms, Weapons, and Explosives (TCSG)
3.3.7. Policy - Severe Inclement Weather (TCSG)
OTC Procedure - Severe Inclement Weather
3.3.8p. Procedure - Business Email Archiving, Retention, and Investigation (TCSG)
3.3.9p. Procedure - Open Records Requests (TCSG)
3.3.10. Policy - Environmental Protection (TCSG)
3.3.11p. Procedure - Identity Theft Prevention (TCSG)
OTC Procedure - Employee Access to Facilities
3.4. Capital Planning and Facilities
3.4.1. Policy - Maintenance for Campus Facilities (TCSG)
OTC Procedure - Food and Drink
3.4.2. Policy - Use of Campus Facilities (TCSG)
OTC Procedure - Use of Campus Facilities
OTC Procedure - Electronic Message Board Usage
OTC Procedure - Advertising and Distribution of Materials by Non-College Entities
OTC Procedure - Business Office Procedures for Facility Rentals
3.4.3. Policy - Real Property Acquisitions and Leases (TCSG)
3.5. Information Technology and Data Resources
3.5.1. Policy - Use of Telecommunications Equipment (TCSG)
OTC Procedure - Controlling Usage of Telecommunications Equipment
3.5.1p1. Procedure - Acceptable Computer and Internet Use (TCSG)
OTC Procedure - Acceptable Computer and Internet Use
OTC Procedure - Privacy Notice to Computer Users
OTC Procedure - Laptop Computer Use
3.5.1p2. Procedure - HEAO P2P Unauthorized File Sharing (TCSG)
3.5.1p3. Procedure - FTC Safeguards Rule Compliance (TCSG)
4.1. Employment Guidelines and Processes
4.1.1. Policy - Recruiting and Hiring (TCSG)
4.1.1p1. Procedure - Recruiting and Hiring (TCSG)
OTC Procedure - Recruiting and Hiring
OTC Guidelines - Interviewing and Hiring Full-Time Faculty & Staff
OTC Guidelines - Interviewing and Hiring Part-Time Staff
OTC Guidelines - Interviewing and Hiring Adjunct Faculty
4.1.1p2. Procedure - Intra System Recruitment (TCSG)
4.1.1p3. Procedure - Interviewing and Selection Guidelines (TCSG)
4.1.2. Policy - Verifying Employment Eligibility (TCSG)
4.1.2p.a1. Attachment - Employment EligibilityVerification Form (TCSG)
4.1.2p. Procedure - Verifying Identity and Employment Eligibility (TCSG)
4.1.3. Policy - Job Descriptions (TCSG)
4.1.4p. Procedure - Categories of Employment (TCSG)
4.1.5. Policy - Verification of Employment (TCSG)
4.1.6. Policy - Employment Contracts (TCSG)
4.1.6p. Procedure - Employment Contracts (TCSG)
4.1.7. Policy - Personnel Files (TCSG)
4.1.7p. Procedure - Collection, Retention and Release of Employment Records (TCSG)
4.1.8. Policy - Instructional Staff Work Assignments (TCSG)
4.1.8p. Procedure - Instructional Staff Work Assignments (TCSG)
OTC Procedure - Faculty Workload
4.1.9. Policy - Background Investigations (TCSG)
4.1.9p. Procedure - Background Investigations (TCSG)
OTC Procedure - Volunteer Services
4.1.10. Policy - Reduction in Force (TCSG)
4.1.10p. Procedure - Reduction in Force (TCSG)
4.2. Work Hours and Schedules
4.2.1. Policy - Working Hours, Overtime and Compensatory Time (TCSG)
4.2.1p. Procedure - Working Hours, Overtime, and Compensatory Time (TCSG)
4.2.2. Policy - Official Business Hours and Work Schedules (TCSG)
4.2.2p1. Procedure - Official Business Hours and Work Schedules (TCSG)
4.2.2p2. Procedure - Telework and Alternate Work Locations (TCSG)
4.3. Employee Ethics and Standards of Conduct
4.3.1p. Procedure - Unlawful Discrimination, Harassment and Retaliation in Employment (TCSG)
4.3.1p2. Procedure - Employee Sexual Harassment Prevention (TCSG)
4.3.2. Policy - Ethics and Standards of Conduct for Employees (TCSG)
4.3.2p1. Procedure - Ethical Responsibilities of Employees (TCSG)
4.3.2p2. Procedure - Consensual Relationships (TCSG)
4.3.2p3. Procedure - Gifts, Honoraria and Expenses (TCSG)
4.3.2p4. Procedure - Standards of Business Conduct (TCSG)
OTC Procedure - Employee Dress Code
4.3.2p5. Procedure - Political Activity (TCSG)
4.3.2p6. Procedure - Other Employment (TCSG)
4.3.2p7 - Procedure - Children in the Workplace (TCSG)
4.3.3p. Procedure - Workplace Violence (TCSG)
OTC Procedure - Workplace Violence
OTC Attachment - Workplace Violence Incident Reporting Form
4.3.4. Policy - Employment of Relatives (TCSG)
4.4. Employee Performance Management
4.4.1. Policy - Positive Discipline (TCSG)
4.4.1p. Procedure - Positive Discipline (TCSG)
4.4.2p. Procedure - Adverse Employment Actions (TCSG)
4.4.3. Policy - Employee Complaint Resolution (TCSG)
4.4.3p. Procedure - Employee Complaint Resolution (TCSG)
4.4.4. Policy - Performance Management (TCSG)
4.4.4p. Procedure - Performance Management (TCSG)
OTC Procedure - Performance Management
4.5. Employee Leave
4.5.1p. Procedure - Family and Medical Leave Act Leave (TCSG)
4.5.2. Policy - Leave (TCSG)
4.5.2p1. Procedure - Miscellaneous Leave (TCSG)
4.5.2p2. Procedure - Leave Donation (TCSG)
4.5.2p3. Procedure - Court Leave (TCSG)
4.5.2p4. Procedure - Annual, Sick and Personal Leave (Accrued Leave) (TCSG)
4.5.2p5. Procedure - Authorized and Contingent Leave of Absence Without Pay (TCSG)
4.5.2p6. Procedure - Military Leave (TCSG)
4.5.3. Policy - Holidays (TCSG)
4.5.3p. Procedure - Holidays (TCSG)
OTC Procedure - Official Holidays
4.6. Employee Medical Program
4.6.1. Policy - Medical and Physical Examination Program (MAPEP) (TCSG)
4.6.1p. Procedure - Medical and Physical Examination Program (MAPEP) (TCSG)
4.6.2p. Procedure - Reasonable Accommodations in Employment (TCSG)
4.7. Employee Travel
4.7.1. Policy - Travel (TCSG)
4.7.2p. Procedure - Driver Qualification (TCSG)
4.8. Drug/Alcohol Free Workplace
4.8.1. Policy - Drug-Free Workplace (TCSG)
4.8.1p1. Procedure - Non-Federally Regulated Drug and Alcohol Testing (TCSG)
4.8.1p2. Procedure - Federally Regulated Positions Drug and Alcohol Testing (TCSG)
4.9. Employee Compensation and Related Benefits
4.9.1. Policy - Retirement (TCSG)
4.9.1p. Procedure - Retirement (TCSG)
4.9.2. Policy - Flexible Benefits Program (TCSG)
4.9.3. Policy - Tuition Remission and Reimbursement for Approved Staff Development (TCSG)
4.9.4. Policy - Employee Assistance Program (TCSG)
4.9.4p. Procedure - Employee Assistance Program (TCSG)
4.9.5. Policy - Staff Development (TCSG)
4.9.5p. Procedure - Staff Development (TCSG)
OTC Procedure - Professional Development
4.9.6. Policy - Defense and Indemnification (TCSG)
4.9.6p. Procedure - Defense and Indemnification (TCSG)
4.9.7. Policy - Payroll Deductions (TCSG)
4.9.7p. Procedure - Payroll Deductions (TCSG)
4.9.8p. Procedure - Direct Deposit of Pay (TCSG)
4.9.9. Policy - Workers' Compensation and Return to Work (TCSG)
4.9.9p. Procedure - Workers' Compensation - Reporting an Accident (TCSG)
4.9.10. Policy - Promotions (TCSG)
5.1. Administration
5.1.1p. Procedure - Academic Freedom (TCSG)
OTC Procedure - Academic Freedom
5.1.2. Policy - General Program and Program Specific Standards (TCSG)
OTC Procedure - Class Schedules
OTC Procedure - Work Ethics in the Curriculum
OTC Procedure - Library Materials Selection
OTC Procedure - Student Course Evaluations
OTC Procedure - Posthumous Honorary Associate Degree, Diploma and Certificate
5.1.2p. Procedure - Business Affiliation Agreements (TCSG)
5.1.3. Policy - Technical Advisory Committees (TCSG)
OTC Procedure - Advisory Committees
5.1.4. Policy - Service Delivery Areas (TCSG)
5.1.5. Policy - Technical College Calendars (TCSG)
OTC Procedure - College Calendar
5.1.6. Policy - Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs (TCSG)
5.1.6p. Procedure - Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs (TCSG)
5.1.7. Policy - Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates (TCSG)
5.1.7p. Procedure - Warranty Claim (TCSG)
5.1.8. Policy - Articulation and Transfer (TCSG)
5.1.8p. Procedure - Articulation and Transfer (TCSG)
OTC Procedure - Advanced Placement
5.1.9. Policy - Program Approval and Termination (TCSG)
5.1.9p. Procedure - Program Approval and Termination (TCSG)
5.1.10. Policy - College Campuses (TCSG)
5.1.11. Policy - Live Work Projects (TCSG)
5.1.11p. Procedure - Live Work Projects (TCSG)
OTC Procedure - Business Office Procedures for Live Work Projects
OTC Procedure - Automotive Technology Live Work Projects
OTC Procedure - Construction Technology Live Work Projects
OTC Procedure - Cosmetology/Esthetician Live Work Projects
OTC Procedure - Electrical Systems Technology Live Work Projects
OTC Procedure - Funeral Service Education Live Work Projects
OTC Procedure - Heavy Diesel Technology Live Work Projects
OTC Procedure - Hospitality/Culinary Arts Live Work Projects
OTC Procedure - Loss of Property
5.2. Non-Credit Programs
5.2.1. Policy - Non-Credit Instruction (TCSG)
OTC Procedure - Non-Credit Instruction Training Services
5.2.2. Policy - Quick Start (TCSG)
5.2.3. Policy - Programs for Adult Education (TCSG)
5.2.4. Policy - High School Equivalency (HSE) Testing and Diplomas (TCSG)
5.2.4p1. Procedure - Test-Taker Conduct for HSE (TCSG)
5.2.5. Policy - Credit-Bearing High School Equivalency and Diploma Programs (TCSG)
5.2.5p. Procedure - Credit-Bearing High School Equivalency and Diploma Programs (TCSG)
5.2.6. Policy - Student Discipline within Adult Education Programs (TCSG)
5.2.7. Policy - Remedies for Program Non-Compliance within Adult Education Programs (TCSG)
5.2.8. Policy - Requirements for Establishing GED® or HiSET ® Testing Centers (TCSG)
5.2.9. Policy - Requirements for Establishing a Career Plus High School Program (TCSG)
5.3. Academic Governance
5.3.1. Policy - Academic Governance (TCSG)
5.3.1p. Procedure - Academic Governance (TCSG)
OTC Procedure - Faculty Role in Governance
6.1. Student Equity
6.1.1. Policy - Unlawful Harassment and Discrimination of Students (TCSG)
6.1.1p. Procedure - Unlawful Harassment and Discrimination of Students (TCSG)
6.1.2p. Procedure - Sexual Harassment and Misconduct (TCSG)
6.2. Admissions
6.2.1. Policy - Admissions (TCSG)
6.2.1p. Procedure - Admissions Requirements (TCSG)
OTC Procedure - Learning Support
OTC Procedure - Repetition of Courses for Competitive Admission Programs
OTC Procedure - Readmission to Competitive Admission Programs
OTC Procedure - Student Assessment
6.2.1p2. Procedure - Placement Requirements (TCSG)
6.2.2. Policy - Residency (TCSG)
6.2.2p. Procedure - Residency (TCSG)
6.3. Student Records
6.3.1. Policy - Student Records (TCSG)
6.3.1p1. Procedure - Student Records (TCSG)
6.3.1p2. Procedure - Definition of Directory Information (TCSG)
OTC Procedure - Distance Education Student Privacy
6.3.2p. Procedure - Student Records Retention Schedule (TCSG)
6.4.1. Policy - Student Handbooks (TCSG)
6.4. Student Life
6.4.1p. Procedure - Summary of Student Notification Requirements (TCSG)
OTC Procedure - Books and Supplies
OTC Procedure - College Catalogs
6.4.2. Policy - Student Housing (TCSG)
6.4.2p. Procedure - Residence Hall Room Entry and Search (TCSG)
6.4.3. Policy - National Emergencies (TCSG)
6.4.3p. Procedure - National Emergencies (TCSG)
6.5. Student Academics
6.5.1. Policy - Academic Standards, Evaluations, and Appeals (TCSG)
6.5.1p. Procedure - Academic Standards, Evaluations, and Appeals (TCSG)
OTC Procedure - Academic Standards, Evaluations, and Appeals
6.5.2. Policy - Student Grade Point Average (TCSG)
6.5.2p. Procedure - Student Grade Point Average (TCSG)
6.5.2p2. Procedure - Dual Achievement Program (TCSG)
OTC Procedure - Grading System
6.5.3p. Procedure - Student Grievance (TCSG)
6.5. Student Finances
6.6.1. Policy - Student Tuition and Fees (TCSG)
6.6.1p. Procedure - Student Tuition and Fees (TCSG)
OTC Procedure - Student Tuition and Fees
6.6.2. Policy - Student Activity Fund (TCSG)
6.6.2p. Procedure - Student Activity Fund (TCSG)
6.6.3p. Procedure - Student Organization and Club Accounts (TCSG)
OTC Procedure - Fundraising Request
6.6.4. Policy - Satisfactory Academic Progress (TCSG)
OTC Procedure - Satisfactory Academic Progress Requirements for Financial Aid
6.5. Student Conduct
6.7.1. Policy - Drug-Free Schools and Communities Act (TCSG)
6.7.2p1. Procedure - Student Discipline (TCSG)
6.7.2p2. Procedure - Student Conduct Codes (TCSG)
OTC Procedure - Student Dress Code
6.8. Student Activities
6.8.1. Policy - Field Trips (TCSG)
6.8.1p. Procedure - Field Trips (TCSG)
6.8.2. Policy - Student Accident Insurance (TCSG)
6.8.3. Policy - Student Athletics (TCSG)
6.8.3p. Procedure - Student Athletics (TCSG)
6.8.4. Policy - Free Speech (TCSG)
6.8.4p. Procedure - Free Speech (TCSG)
7.1. TCSG Department of Public Safety
7.1.1. Policy - TCSG Department of Public Safety (TCSG)
7.1.1p1. Procedure - Mutual Aid (TCSG)
7.1.1p2. Procedure - Clery Act Compliance (TCSG)
7.1.3p. Procedure - Behavioral Intervention Teams (TCSG)
7.2. Emergency Preparedness
7.2.1. Policy - Emergency Preparedness Health and Safety (TCSG)
7.2.1p1. Procedure - Emergency Operations Planning (TCSG)
7.2.1p2. Procedure - Business Continuity Planning (TCSG)
7.2.1p3. Procedure - Exposure Control Training (TCSG)
7.2.1p4. Procedure - Hazard Communication (TCSG)
7.3. TCSG DPS Operating Manual
7.3.1. Policy - TCSG Department of Public Safety Standard Operating Procedure Manual (TCSG)
7.3.1p1. Procedure - SOP Chapter 1- Introduction and General Provisions (TCSG)
7.3.1p2. Procedure - SOP Chapter 2- Agency Goals (TCSG)
7.3.1p3. Procedure - SOP Chapter 3- Organization and Administration (TCSG)
7.3.1p4. Procedure - SOP Chapter 4- Training (TCSG)
7.3.1p5. Procedure - SOP Chapter 5- Conduct (TCSG)
7.3.1p6. Procedure - SOP Chapter 6- Uniform Dress Code (TCSG)
7.3.1p7. Procedure - SOP Chapter 7- Arrests (TCSG)
7.3.1p8. Procedure - SOP Chapter 8- Property and Evidence (TCSG)
7.3.1p9. Procedure - SOP Chapter 9- Juveniles (TCSG)
7.3.1p10. Procedure - SOP Chapter 10- Missing Persons (TCSG)
7.3.1p11. Procedure - SOP Chapter 11- Consular and Diplomatic Immunity (TCSG)
7.3.1p12. Procedure - SOP Chapter 12- Mental Health Crisis and Persons of Diminished Capacity (TCSG)
7.3.1p13. Procedure - SOP Chapter 13- Search and Seizure (TCSG)
7.3.1p14. Procedure - SOP Chapter 14- Firearms (TCSG)
7.3.1p15. Procedure - SOP Chapter 15- Use of Force (TCSG)
7.3.1p16. Procedure - SOP Chapter 16- Vehicle Operations (TCSG)
7.3.1p17. Procedure - SOP Chapter 17- Communications (TCSG)
7.3.1p18. Procedure - SOP Chapter 18- Records Information Management (TCSG)
7.3.1p19. Procedure - SOP Chapter 19- Patrol Vehicle Videos, Body-Worn Cameras, and Electronic Devices (TCSG)
7.3.1p20. Procedure - SOP Chapter 20- Unmanned Aerial Systems (TCSG)
7.3.1p21. Procedure - SOP Chapter 21- Patrol Function (TCSG)
7.3.1p22. Procedure - SOP Chapter 22- Investigative Function (TCSG)
7.3.1p23. Procedure - SOP Chapter 23- Bias-Based Profiling (TCSG)
7.3.1p24. Procedure - SOP Chapter 24- Unusual Occurrences and Tactical Responses (TCSG)
7.3.1p24a1. Appendix TCSG Building Emergency Plan (TCSG)
7.3.1p25. Procedure - SOP Chapter 25- Bloodborne/Airborne Pathogens and Other Infectious Diseases (TCSG)